BCT – Head Start Monitoring Reviewer Consultant

Remote
Contracted
Experienced

About BCT
We harness the power of expertise and innovation to solve complex social problems, transform lives, and create lasting change.   
     
BCT is a management consulting firm that tackles complex social problems through data analytics, innovative solutions and program management. We believe complex issues are best solved through collaboration. As a result, we employ a multidisciplinary approach that combines domain expertise, research, evaluation, technology, organizational development, and a passion for change.     
     
To learn more about how we live our values of Ubuntu (“I am because we are”) and our mission, go to our website and follow us on social media.     
https://www.bctpartners.com/    

      

About the Role:

Reviewer Consultants are part of the team responsible for gathering and understanding performance data from Head Start programs across the country. Activities may include conducting classroom/center explorations, reviewing documents, uploading evidence, having discussions with managers, staff and parents and representatives of policy councils and governing bodies. Data is gathered from a variety of sources while onsite and Reviewers are responsible for writing a report narrative that clearly summarizes information using the Office of Head Start Aligned Monitoring System. 

Reviewer Consultants must have strong communication and narrative writing skills, the ability to collect relevant data, as well as to synthesize and analyze information that evaluates the administrative, fiscal, management and governance systems quality of grant recipients supporting children and family needs in their communities.  Reviewer Consultants work on an as-needed basis and are expected to travel independently for review events lasting up to one week.  

In addition to Reviewer Consultants, BCT is seeking Fiscal Reviewer Consultants (requiring specialized skills in forensic accounting), Bi-Lingual Reviewer Consultants (proficient in understanding and speaking Spanish or other languages in addition to English) and CLASS® Reviewer Consultants (with Pre-K CLASS ® Observer certifications).   

BCT maintains an active pool of highly qualified Reviewer Consultants (including Fiscal, Bi-Lingual and CLASS®) and coordinates assignments based on schedule, availability, qualifications and proximity.   

To learn more about our clients and projects, please refer to the “The Project” section at the bottom of this job posting.   
 
How You Contribute to the Team: 

Training & Technical Readiness 

  • Complete all required virtual and in-person training to become familiar with monitoring processes, protocols, reporting systems, and related resources.  

  • CLASS® (Classroom Assessment Scoring System) Reviewer Consultants (only) must successfully complete a dual coding event (virtual), during which they will code alongside and receive feedback from a deemed-reliable coder.  

  • CLASS ® Reviewer Consultants (only) participate in several Teachstone™ sponsored activities (i.e., calibrations, webinars, refreshers, on-on-one calls) throughout the review season. 

Monitoring Review Activities 

  • Work collaboratively with a diverse team of professionals to conduct monitoring reviews under the leadership of the onsite Review Lead. 

  • Collect and enter into the monitoring software tools all evidence, interviews, document reviews and other relevant materials. 

  • Write narrative summaries for each area describing findings and concerns as prescribed by the current monitoring process and review activities.   

  • Fiscal Reviewer Consultants (only) conduct analyses of grant recipient fiscal complexity including multiple funding streams, different entities, functions and capabilities.  

Collaboration & Support 

  • Provide clarifications or subject matter input as needed during reviews. 

  • Support follow-up, special, or rapid deployment reviews in response to urgent incidents. 

  • Follow ethical guidelines and ensure confidentiality in all review activities. 

  • Understand how grant recipients incorporate governing bodies and policy groups into the development of administrative, fiscal, and program improvements in a comprehensive and holistic manner. 

  • Assist in minimizing disruptions and resolving issues that could affect the delivery of a complete and high-quality review. 

Data Analysis and Reporting 

  • Analyze the organizational structures and operational systems of grant recipients across various entity types (e.g., non-profits, LEAs, community action councils). 

  • Review and synthesize data from multiple sources to evaluate how grant recipients use information to inform service delivery, allocate resources, and support continuous improvement. 

  • Use data to assess how program operations and management systems support services in areas such as school readiness, family engagement, health and safety, fiscal management, and services for children with disabilities. 

  • Critically evaluate complex performance data to identify root causes of program challenges. 

Compliance and Quality 

  • Stay current on federal rules, regulations, and guidelines related to Head Start and Early Head Start programs. 

  • Develop an understanding of how grant recipients assess community needs and design programs that align with those needs to serve children and families effectively. 

  • Maintain alignment with the goals of the OHS Monitoring System and contribute to its ongoing improvement. 

Perform these and other reasonable tasks as assigned by management in support of BCT’s goals and objectives.  

What You Bring to the Table: 

As no individual candidate meets every qualification, we encourage candidates who meet most of these requirements to apply! 

These qualifications, unless stated otherwise, apply to all Reviewer Consultants (Core, Fiscal, Bi-Lingual, CLASS ®).  

Education & Credential Requirements: 

  • Bachelor’s degree in early childhood education, social sciences, public administration, or a related field is required. 

  • Relevant certifications or training in CLASS® or federal monitoring practices desired (CLASS® certifications required for CLASS® Reviewer Consultants only). 

Experience Requirements: 

  • 3+ years of experience  
    - working in Head Start, Early Head Start, or a similar early childhood education setting
    - leading initiatives, managing projects and coordinating activities as part of a team. 
    - in financial management or in auditing Federal programs (required for Fiscal Reviewer Consultants only) 

  • Demonstrated understanding of Federal financial management requirements, general accepted accounting principles, and analytical processes (required for Fiscal Reviewer Consultants only)  

  • Prior experience conducting monitoring reviews or program evaluations, including but not limited to foundational or CLASS® reviews. 

  • Familiarity with federal compliance frameworks and quality assurance practices. 

Skills and Expertise: 

  • Knowledge of Head Start Program Performance Standards (HSPPS), Head Start Act requirements, and relevant monitoring protocols. 

  • Knowledge of OMB Uniformed Administrative Guidance, Cost Principles, and Audit Requirements (required for Fiscal Reviewer Consultants only) 

  • Must understand organizational change and systems required to monitor organizational performance and health 

  • Ability to understand organizational functions from a broad perspective, including organizational structure and operations, fiscal management and leadership. 

  • Proficiency with IT systems, especially IT-AMS or similar monitoring/reporting platforms. 

  • Strong analytical thinking skills with the ability to assess data, identify gaps, and support objective decision-making. 

Communication Skills: 

  • Proficiency in understanding and speaking Spanish or other languages in addition to English is desired (required for Bi-Lingual Reviewer Consultants only) 

  • Excellent writing skills for drafting narratives that support evidence collected and documenting findings in formal reports. 

  • Ability to communicate clearly and collaboratively with diverse teams and grant recipients. 

  • Professional demeanor and capacity to work both independently and collaboratively. 

  • Proven ability to effectively communicate to various audiences when speaking and in writing. 

  • Must be able to communicate, collaborate and interact with colleagues in a remote work environment; must participate in virtual meetings, appear on camera as needed, and contribute to meeting content as required. 

  • Proficiency with computer, Internet, Microsoft Office (Outlook, Word, Excel, and PowerPoint); experience with SharePoint and Monday.com desirable. 

  • Experience with video meetings/conferencing (e.g., Zoom, Adobe, MS Teams). 

  • Ability to adapt quickly to new applications.  

Additional Requirements 

  • Completion of required reviewer training prior to deployment. 

  • Ability to travel independently for field reviews and adjust to changing review schedules. 

  • Commitment to maintaining inter-rater reliability (IRR) and participating in ongoing training and calibration activities. 

Reviewer Consultants will be contractors earning $50 per hour.  They will be engaged on an as needed basis and will travel to assigned sites as scheduled.  While BCT reimburses consultants for eligible travel-related expenses, technology and office related materials are the consultants’ own responsibility.    

BCT supports and encourages a strong community, leveraging virtual communication tools and collaborative work practices. The African philosophy of Ubuntu (“I am because we are”) is an overarching value that influences our leadership and interactions.      

This Project:

Head Start (HS) is a national program that provides comprehensive child development services, primarily to low-income children and their families, and includes Early Head Start (EHS), Migrant and Seasonal Head Start (MSHS) as well as American Indian/Alaska Native (AIAN) programs.  

The Head Start program is administered by the Office of Head Start (OHS), Administration for Children and Families (ACF), Department of Health and Human Services (HHS).  The Head Start Act and OHS require periodic monitoring and review of all federally funded Head Start programs to ensure adherence to Head Start Program Performance Standards (HSPPS) and regulations.  This project is responsible for the monitor review scheduling, team deployment and management, travel planning and logistics, content area expertise, conducting reviews and monitoring report drafting. 

Beware of fraudulent job postings using BCT Partners' name & logo. Legitimate BCT communication will only come from bctpartners.com or recruiting+@applytojob.com emails, not free commercial services like Gmail or WhatsApp. BCT Partners will never request payment-related details or advancement of money during the application process. All open BCT jobs are easily accessible via our website Careers page, which includes a link to our open jobs list and job application system. If in doubt about any position or potential offer, please follow up with our team: careers@bctpartners.com. If you receive suspicious emails from someone posing as BCT Partners that ask for payment or personal information, contact us immediately at careers@bctpartners.com. If you believe you are the victim of a scam, contact your local law enforcement and report the incident to the U.S. Federal Trade Commission.

BCT Partners is an Equal Opportunity Employer and provides equal opportunity to all persons. No employee or applicant for employment will be discriminated against because of race, color, religion, sex, national origin, disability, military and/or veteran status, or any other Federal or State legally protected classes. BCT will recruit, hire, train and promote qualified individuals in all job titles, and ensure that all other personnel actions are administered without regard to race, color, religion, sex, military and/or veteran status, or disability in accordance with Section 503 of the Rehabilitation Act of 1973, as amended, and the Vietnam Era Veterans Readjustment Assistance Act of 1974, which require affirmative action to ensure equal opportunity in all aspects of employment. BCT Partners does not discriminate on the basis of national origin or citizenship status as provided under the Immigration Reform and Control Act of 1986. If you are interested in applying and require special assistance or accommodations due to a disability, please contact Human Resources at careers@bctpartners.com.

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