BCT Partners – Administrative Support Specialist for Head Start Monitoring Reviews

Remote

Full Time

Mid Level

About BCT 
We harness the power of expertise and innovation to solve complex social problems, transform lives, and create lasting change.
 
BCT is a management consulting firm that tackles complex social problems through data analytics, innovative solutions and program management. We believe complex issues are best solved through collaboration. As a result, we employ a multidisciplinary approach that combines domain expertise, research, evaluation, technology, organizational development, and a passion for change. 
 
To learn more about how we live our values of Ubuntu (“I am because we are”) and our mission, go to our website and follow us on social media. 
https://www.bctpartners.com/ 

About the Role

The Administrative Support Specialist plays a key role in supporting the operational and logistical needs of the Head Start Monitoring Reviews. This position is responsible for preparing and formatting essential documents, scheduling calendars, training materials, and reports to ensure smooth coordination across monitoring activities.

The Administrative Support Specialist maintains accurate digital and physical filing systems for reviewer documentation and administrative records, and supports the onboarding process by preparing offer letters, orientation materials, and access credentials. This role also manages communications to reviewer pools regarding training, deployment, and logistical updates. Additionally, the Administrative Support Specialist schedules internal and cross-agency meetings, prepares agendas, records meeting minutes, and distributes follow-up actions to ensure alignment and accountability.

To learn more about our clients and projects, please refer to the “The Project” section at the bottom of this job posting.

How You Contribute to the Team:

Clerical Support

Prepare and format documents, scheduling calendars, training materials, and reports in support of the Monitoring Logistics Team.

Maintain accurate digital and physical filing systems for reviewer documents, correspondence, and administrative records.

Reviewer Coordination

Assist with reviewer onboarding by preparing offer letters, orientation packets, and access credentials.

Coordinate communication to reviewer pools regarding training, deployment, or logistical updates.

Meeting and Communication Support

Schedule internal and cross-agency meetings; prepare agendas, take meeting minutes, and distribute follow-ups as needed.

Perform these and other reasonable tasks as assigned by management in support of BCT’s goals and objectives.

What You Bring to the Table:

As no individual candidate meets every qualification, we encourage candidates who meet most of these requirements to apply!

Educational Requirements:

High School diploma or equivalent

Experience Requirements

3 years professional experience in a role performing administrative support tasks such as preparing and formatting documents, managing and using email, calendars/schedules, managing documents/records, performing basic internet research using search engines and the like.

Experience working with government contracting, and federal travel or per diem compliance is highly preferred.

Experience with travel planning applications (e.g., Concur) is a plus.

Skills and Expertise:

Strong attention to detail with a track record of producing high quality documents, reports and other materials

Exceptional organizational and recordkeeping skills

Accurate data entry and reconciliation abilities

Familiarity with systems such as QuickBooks, Concur, Deltek or Unanet is desired

Familiarity with government contracting rules, audits, and compliance is a plus

Ability to adapt quickly to new applications

Able to meet job requirements while working in a remote work environment

Communication Skills:

Proven ability to effectively communicate to various audiences when speaking and in writing.

Must be able to communicate, collaborate and interact with colleagues in a remote work environment; must participate in virtual meetings, appear on camera as needed, and contribute to meeting content as required.

Highly skilled with computer, Internet, and Microsoft Office (Outlook, Word, Excel, and PowerPoint); experience with SharePoint and Monday.com desirable.

Highly skilled with video meetings/conferencing (e.g., Zoom, Adobe, MS Teams).

Ability to adapt quickly to new applications.

There are multiple factors considered in determining final pay for a position, including, but not limited to, relevant work experience, skills, certifications and competencies that align with the specified role, geographic location, education as well as contract provisions regarding labor categories that are specific to the position.

BCT offers a competitive total compensation package that, for this position, includes a base salary between $26.45 and $28.85 per hour along with a generous benefits package. BCT’s benefits include partially subsidized medical, dental and vision coverage, fully vested 401k plan with company match, company paid life and disability insurance plans, paid family leave, and a generous paid time off policy.

This is a remote position located in the fifty United States or Washington, DC.  We support and encourage a strong staff community, leveraging virtual communication tools and collaborative work practices. The African philosophy of Ubuntu (“I am because we are”) is an overarching value that influences our leadership and interactions.  

This Project   

Head Start (HS) is a national program that provides comprehensive child development services, primarily to low-income children and their families, and includes Early Head Start (EHS), Migrant and Seasonal Head Start (MSHS) as well as American Indian/Alaska Native (AIAN) programs.    

The Head Start program is administered by the Office of Head Start (OHS), Administration for Children and Families (ACF), Department of Health and Human Services (HHS).  The Head Start Act and OHS require periodic monitoring and review of all federally funded Head Start programs to ensure adherence to Head Start Program Performance Standards (HSPPS) and regulations.  This project is responsible for the monitor review scheduling, team deployment and management, travel planning and logistics, content area expertise, conducting reviews and monitoring report drafting. 

Beware of fraudulent job postings using BCT Partners' name & logo. Legitimate BCT communication will only come from bctpartners.com or recruiting+@applytojob.com emails, not free commercial services like Gmail or WhatsApp. BCT Partners will never request payment-related details or advancement of money during the application process. All open BCT jobs are easily accessible via our website Careers page, which includes a link to our open jobs list and job application system. If in doubt about any position or potential offer, please follow up with our team: careers@bctpartners.com. If you receive suspicious emails from someone posing as BCT Partners that ask for payment or personal information, contact us immediately at careers@bctpartners.com. If you believe you are the victim of a scam, contact your local law enforcement and report the incident to the U.S. Federal Trade Commission.

BCT Partners is an Equal Opportunity Employer and provides equal opportunity to all persons. No employee or applicant for employment will be discriminated against because of race, color, religion, sex, national origin, disability, military and/or veteran status, or any other Federal or State legally protected classes. BCT will recruit, hire, train and promote qualified individuals in all job titles, and ensure that all other personnel actions are administered without regard to race, color, religion, sex, military and/or veteran status, or disability in accordance with Section 503 of the Rehabilitation Act of 1973, as amended, and the Vietnam Era Veterans Readjustment Assistance Act of 1974, which require affirmative action to ensure equal opportunity in all aspects of employment. BCT Partners does not discriminate on the basis of national origin or citizenship status as provided under the Immigration Reform and Control Act of 1986. If you are interested in applying and require special assistance or accommodations due to a disability, please contact Human Resources at careers@bctpartners.com.

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